Changes to Residential Status Codes and Homeless Students  05/09/2008 - 14:50  Effective Friday, May 9, 2008, the following important changes will take place: 1. Residential Status codes will appear differently in Zangle. Changes are identified in the tables below. 2. Students who do not have a permanent address, or may be homeless, should no longer be enrolled with the home address 4100 Normal St., San Diego, CA 92103. If your school has students with the 4100 Normal St. home address, please update Zangle and use the address provided by the parent OR your school address. 3. Students who do not have a permanent address, or may be homeless, should have the appropriate Residential Status selected in Zangle and also on the district K-12 enrollment form. The most important change to note involves the new Residential Status codes which assist in identifying students who do not have a permanent address, may be considered homeless, or who “lack a fixed, regular, and adequate nighttime place of residence.” Please refer to the following Knowledge Base Article for a detailed explanation: Knowledge Base Article 518: Parent’s living situation is temporary (due to financial situation). District K-12 Enrollment Form can now be printed out of Zangle!  05/09/2008 - 11:07  The IT Department has been working on an electronic version of the district’s K-12 Enrollment Form that can be printed out of Zangle pre-populated with student data. On Friday, May 9, schools will have access to this new report in Zangle. The Enrollment Form report will appear in the Student Reports menu of the Enrollment module. Schools can choose to print a Parent Copy (for enrollment verification) or an Office Copy of the enrollment form. The Parent Copy will allow schools to print their own parent verification forms for distribution. When parents receive the form, they will now be able to see what is currently in the student information system and simply make updates instead of filling out a new enrollment form like they have had to do in years past. Not only will this help parents, but it will also aid enrollment clerks with data entry; it will be easier to see what needs to be edited in Zangle. The Office Copy will allow schools to print a copy of the enrollment form for filing purposes. The Office Copy is identical to the Parent Copy apart from the parent signature area and the title which appears on both the header and footer of the form. The SDUSD K-12 Enrollment Form will continue to be available on the district web site (http://www.sandi.net/enrollment/) and should be used for students new to the district. An updated copy of the blank enrollment form, along with new parent instructions, will be available on the district web site in the near future. Translated versions of the blank enrollment form will also be made available in Spanish, Cambodian, Lao, Somali, Tagalog, and Vietnamese. Enrollment Form Report now available  05/09/2008 - 09:54  The Enrollment Form report is now available in Zangle. This morning the IT Department pushed this report to the following permission sets: Attendance / Enrollment Clerk Attendance/Enroll - Dist. DWA Staff - Dist. Elem. Power User Enrollment Only General Secretary Principal Read Only (All Apps) - Dist. Read Only (No Grade) - Dist. Registrar School Clerk Sec. Site Technician Vice Principal If your staff members are in one of these permission sets and do not see this report in the Enrollment reports, have them log out of Zangle, then log in again to pick up the change. Elementary Master Schedule Building Training Classes Now Available!  05/05/2008 - 08:10  Training classes for Elementary Master Schedule Building will be offered from May 20th through July 16th at the Fremont Training Center in Old Town. These classes are for elementary school staff who will be building an elementary master schedule in Zangle. Because all elementary schools will be using the SBRC grading system in 2008-09, we are strongly recommending that all elementary schools attend this year's training to assure that your master schedule gets set up correctly. Since we will be actually building your master schedule in the Zangle Production Database, there are some required materials you will need to bring to class: 1. A list of teachers and the courses they will be teaching next year. 2. A copy of your bell schedules for both Regular and Minimum days. 3. A copy of your 2007-08 master schedule printed from Zangle. 4. At least one set of Student Assignment Cards (Power Cards), preferably alphabetized, grouped by teacher, for at least one grade level. If you have more Student Power Cards to assign to classes, bring them! The more you bring, the more work you can get done! Click to view the Elementary Master Schedule Training Calendar. To find out more information, see the Master Schedule Building for Elementary Schools for 2008-09 v2.0 document. Zangle/Summer School Updates  05/01/2008 - 14:40  1. SSProduction will be available on Monday, May 5 When you launch Zangle on Monday, May 5, you will see SSProduction in the list of databases. SSProduction is the database used for Summer School for 2008-09. If you are responsible for setting up your Summer School track, please do not log into SSProduction until after you have attended training. 2. Training dates Elementary/Special Ed sites: Training begins 5/12/08. This is a change! If you are currently enrolled for the week of 5/5/08, please change your enrollment. Middle/High School sites: Training begins 5/5/08. To sign up or change your enrollment for Summer School Setup or Maintenance training, please view the training calendars at www.sandi.net/zangle. 3. Retained and bridging students Secondary schools: Do not enroll any current 8th grade student who will attend either the bridging or retained summer programs. In mid- to late-May, the IT Department will create your manual groups in your T track. You will need to put your current 8th graders into a manual group. Then IT will copy these students into your Summer School track for you. Please look for more information on this topic in a future email. 4. Requesting a change to your Summer School track setup All Track Editor changes for Summer School must be handled by the Summer School office. If you need your track calendar, bell schedule, or setup changed, please call Ahmad Maroufi in the Summer School office at (858) 496-1929 or email amaroufi@sandi.net. 5. Summer School Handbook v4.1 At training you will receive the most current version of the Summer School Handbook (v4.1). It is available online at http://www.sandi.net/zangle/readandlearn/handbooks/. Use this handbook for 2008-09 Summer School. NOTE: Please attend training prior to downloading and using this handbook. Zangle May Training Calendar Posted!  04/29/2008 - 08:49  Between May 1st and May 30th we are offering Zangle training classes at the Fremont Training Center. These classes include the Excel and Mail Merge classes that we offer as well as many of the general Zangle classes such as Introduction to Zangle and Enrollment. Please see the calendar for more information. Updated System Administration Handbook!  04/29/2008 - 07:29  The System Administration Handbook has been updated to version 2.2. The edits that have been applied to the handbook are as follows: Removing Courses available to secondary schools only Adding a Lunch period is mandatory for secondary schools Editing the Events Calendar is an optional step Information about Connect Ed (Outbound Communications System) has been included Resetting a Lost AD Password directions and information about the new Password Self Service (PSS) website You may opt to only print the identified number of pages that have been included and/or edited. To do this, please click the System Administration Version Tracker. You may also opt to print the System Administration Handbook v2.2. Printing the System Administration Handbook v2.2 ensures that all users have the correct version for reference. April 2008 issue of the IT Training & Support Newsletter is online  04/25/2008 - 13:55  The April 2008 issue of the IT Training & Support newsletter has been published. Get your copy of Issue #13 online today at www.sandi.net/onsitesupport/newsletters.html. Topics include: p.1: Changes to Master Schedule Editor p.2: SDUSD Error Messages in Zangle, How to resolve Master Schedule errors! p.3: Tips & Tricks: Linking Households in Zangle Student Editor, What is a Geocode? p.4: How to use Remote Transfer, Where’s SSProduction?, Grade data in SIS, Academic History Delayed Until Fall 2008 p.5: End of Year Encore Activities, Having trouble logging into Encore?, Semester 2 grade uploads are June 18 p.6: DWA Password Self-Service (PSS) — Enroll by Summer p.7: Language Survey and Grade K students who are currently Pre-K?, Running Reports on Your Future Students, ZangleConnection Web Administrator – Role Definitions p.8: Using Teams Instead of Variants in Zangle, Information for elementary schools new to SBRC in 2008-09, Power Users—Please handle permissions pp.9-11: May Training Calendars for Zangle, Encore, PeopleSoft, and Excel; the Zangle training calendar includes Summer School and Secondary Master Schedule Building classes p.11: Do You Know How To Run Your OCILE Reports? p.12: Need help with PeopleSoft?, April Newsletter Puzzle--send your answer to mgrace1@sandi.net by 5/23/2008 and you’ll be entered in a drawing to win a Mystery Prize Interpreting the new error messages in Master Schedule Editor  04/21/2008 - 11:05  The IT Department made four changes to Master Schedule Editor today: Disabled the “Add” button Disabled six fields Removed “No credit/Auditing” and “Teacher Assistant” Implemented data validations and new error messages As a result of the fourth change listed above, data validations, you will now see new district-specific error messages when creating or editing sections while using Master Schedule Editor. The IT Department created a very useful job aid titled Master Schedule Editor: Interpreting SDUSD Error Messages (PDF) that contains a table of error codes, what the error message says in Zangle, where the error is occurring, and how to resolve it. If you get an error message as you create or edit a section, look at the bottom-left corner of the message to view the error code (for example, SD#2006). Then use the job aid to look up and resolve the error. The IT Department recommends that you print and refer to this job aid anytime you are working in Master Schedule Editor. Related information: Knowledgebase Article 806—Data Validations and SDUSD Error Messages in Zangle. ADDITIONAL EXCEL and MAIL MERGE CLASS OFFERINGS  04/18/2008 - 15:23  To provide additional opportunities to learn Zangle-centric Excel and Mail Merge applications, we have added Excel and Mail Merge classes for the following dates: April 28th – Beginning Excel – PM – Room B5 May 5 – Beginning Excel – PM – Room B3 May 12 – Advanced Excel – PM – Room B3 May 19 – Advanced Excel – PM – Room B3 Click on the desired class(es) below to sign up. Beginning Excel Advanced Excel Academic History ~ Delayed!  04/17/2008 - 13:28  The Academic History project has been delayed. The IT Department is postponing all Academic History training sessions until Fall 2008. Why? The IT Department has been working steadily in correcting all configuration issues within the Academic History application. It is the desire of the IT Department to resolve all process and procedure questions prior to go-live. The IT Department is working with C-Innovation in correcting the remaining configuration roadblocks. Now what? All existing Academic History training sessions have been canceled. IT Training and Support will notify all secondary schools when the new training sessions will be made available. What’s next? If you have not already completed clean up of Grade History in SIS for your students, please complete this task by Friday, May 30, 2008. There have been outstanding questions about the entry of marks from Preuss. However, all other issues should already have been identified and resolved. Remember that you must continue to ensure that all grade data is complete and accurate in SIS. Watch for your Grade Upload maintenance reports, including from summer school, and make corrections to SIS as needed. The IT Department apologizes for the inconvenience this may have caused you. Thank you for your patience. Remote Transfer Application ~ How It's Used!  04/17/2008 - 12:32  This communication serves as a friendly reminder about the use of the Remote Transfer application within Zangle FrontOffice. Please carefully read the information listed below. At this time of year, the Remote Transfer application is to be used for Future students ONLY! If users attempt to use Remote Transfer for current year students, the following warning will appear. Important! Effective April 21st, 2008, the Remote Transfer application will NOT allow users to transfer current year students. If a current year transfer is necessary, you must call the school where the student is currently enrolled. The “owning” school will withdraw the student which will allow the “new” school to manually enroll the student using Student Editor. To determine who the Enrollment Clerk is at any school site, please click on the link provided. Once the 2008-09 school year begins, users will be able to use Remote Transfer for current year students. If you have any additional questions, please contact your designated On-Site Support representative or the Help Desk at 619-725-7500. Zangle Summer School Training Calendar Available  04/17/2008 - 10:13  The Zangle Summer School Training Calendar is now available online. Please go to the Zangle Training webpage to look at the calendar and to sign up for upcoming classes. Changes to Master Schedule Editor on Monday, 4/21/08  04/16/2008 - 11:00  Effective April 21, 2008, you will see four changes in Master Schedule Editor in your current and future tracks. 1. “Add” button disabled The IT Department will disable the “Add” button on the Master Schedule Editor > Show By Faculty tab. The Add button is at the bottom of the screen next to the Quit button. Currently this button allows you to add a new section to the master schedule, which is different than the “drag-and-drop” method. This button will be disabled to allow for the use of data validations and customized error messages (see #4) to ensure all sections are validated using the IT Department’s custom error checking process. To add a section, use the drag-and-drop method taught in training. 2. Six fields disabled The IT Department will disable the following six fields: TA Size field Scan Gradebook checkbox Scan Report Card checkbox Scan Progress Reports checkbox Variable Credit checkbox Scan Attendance checkbox 3. “No credit/Auditing” and “Teacher Assistant” removed The IT Department will remove “No credit/Auditing” and “Teacher Assistant” from the Status dropdown menu. All sections in the master schedule should be entered as Active or Inactive. 4. Data validations and new error messages implemented The IT Department is implementing data validations in Master Schedule Editor to help you follow district guidelines and also avoid common mistakes when creating new sections. As a result, you will see new district-specific error messages when creating or editing sections. There are three types of errors: warnings, information, and problems. Examples: If you try to save a section without a room number, a warning (question mark) error message will appear; you can opt to fix it or move on. If you try to save a section where the scheduling term does not match the course number, a problem (exclamation point) error message will appear; you must fix the error prior to saving. The district-specific error messages will look different from other errors seen in Zangle. One way to easily identify an SDUSD error is to locate the error code found at the bottom-left corner of the error message window. SDUSD error codes begin with “SD.” An example is “SD#2006.” For complete information about the new error messages, please refer to Knowledgebase Article 806—Data Validations and SDUSD Error Messages in Zangle. On Monday, April 21, the IT Training team will post and email a job aid to assist you and your staff with looking up and resolving SDUSD errors when using Master Schedule Editor. The job aid will contain a table of error codes, what the error message says in Zangle, where the error is occurring, and how to resolve it. EXCEL and MAIL MERGE CLASSES - MAY  04/11/2008 - 15:07  SIGN UP NOW for MAY 2008 – EXCEL & MAIL MERGE CLASSES You can now sign up for May Excel and Mail Merge classes. To sign up for May classes, click the desired class(es) below. BEGINNING EXCEL ADVANCED EXCEL MAIL MERGE If you are thinking about taking an Excel and Mail Merge class you will want to sign up soon, as it is unlikely that after June, the Excel and Mail Merge classes will be offered. Changes when logging into Zangle  04/11/2008 - 12:05  Beginning Monday, April 14, 2008, when logging into Zangle, the list of databases from which you can choose will change. The purpose of this change is to prepare for the oncoming summer school session (08-09). To better understand these changes, please read below. Currently, when logging into Zangle, you are able to view and select from the following: Production SS Production 0607 Production 0607 SSProduction 0506 Production 0506 SSProduction 0405 Production Beginning Monday, April 14, 2008, when you log into Zangle, you will view and be able to select from the following: Production 0708 SSProduction 0607 Production 0607 SSProduction 0506 Production 0506 SSProduction 0405 Production Notice that SS Production is missing. In order to access last school year’s summer school database (07-08), you must select 0708 SSProduction. Note: Beginning May 5th, 2008, SS Production will reappear. Users will be able to make this choice to access this year’s database. This indicates that this year's summer school database (08-09) is available for all schools to access. If you have any questions, feel free to contact your On Site Support Team Member or the IT Help Desk. SBRC and Master Schedules for 2008-2009  04/11/2008 - 08:58  This email is intended for elementary schools only! If you are a middle or secondary school site, please disregard this communication! To assist elementary schools with an easier transition to SBRC, the IT Department is offering two options in regards to the creation of their 08-09 elementary master schedules. IMPORTANT! The IT Department will be removing ALL combination courses from school tracks. School sites will retain the ability to provide "Multiple Grade Level Classes" to their community. If you would like to have your 08-09 master schedule deleted and wish to create your 08-09 master schedule from scrach, please contact the Help Desk at 619-725-7500 to create a remedy ticket by May 5, 2008. On May 16, 2208 the IT Department will remove all combination courses from elementary schools AND delete all indicatedmaster schedules. If you would like to retain the existing master schedule for 08-09, do not contact the Help Desk and do not create a remedy ticket. The IT Training Team will be providing Elementary Master Schedule Training session beginning in late May thru late July. Elementary sites will be notified when the training session will be made available for scheduling. It is strongly recommended that all elementary schools attend this training to ensure success for the SBRC report card. If you have any questions regarding SBRC, please contact Richard Ojeda ~ rojeda@sandi.net. DWA Password Self-Service (PSS) -- PLEASE ENCOURAGE YOUR STAFF TO ENROLL  04/09/2008 - 10:00  The DWA Password Self-Service (PSS) website has a new and improved look! The IT Department wants to remind you and your staff to take advantage of PSS. This system saves you valuable time by giving you the ability to reset your own DWA Password without having to call for the IT Help Desk for assistance. Employees sometimes neglect to change their password before it expires, or forget their passwords after coming back from an absence, such as Summer Break, Winter Break, Vacation, or Year-round school schedule. Previously when this happened, a call to the IT Help Desk was needed in order to reset the password. Now by Enrolling for Self-Service, you can reset your own password. We urge all employees to get started with the Enrollment process at https://pss.sandi.net prior to Summer break to take immediate advantage of this new service. Notes: Your DWA Password is used to log into PeopleSoft, Zangle, Outlook Web Access (email), Encore, and for Active Directory workstation authentication. It does not include MF/CS or SIS users. When asked to enter your User-ID during the enrollment process, use your six-digit DWA Employee ID. You do not have to change your password after completing the Enrollment process – you only need to change your password after it expires or if you forget it. More information is available on the Password Self-Service page, and within the system’s built-in Help sections, marked with a “?” symbol. The process of Enrollment should be viewed as a form of “insurance;” employees should understand the key advantage of the system as being a handy extension of services to eliminate that possible need for a Help Desk call. Language Survey and Kindergarteners who are currently Pre-K  04/03/2008 - 08:02  When enrolling a Pre-K child as a Kindergartener in the future track, you will not be able to enter Language Survey information (Zangle > Enrollment > Student Editor > SDCS tab > Language Survey sub tab) until after IT runs the Zangle Year-End process, typically toward the end of July. The Year-End process will make the child's Kindergarten record active. At that point, the Language Survey fields are available for data entry. School personnel will need to enter the Language Survey information (typically when they return to work in late August) for all of those kindergarteners who were pre-K in the previous year. Track Editor now available in your future track  03/27/2008 - 07:47  The Zangle Track Editor is now “unlocked” to allow you to make updates to your future year track: Elementary schools: Enter your bell schedule(s), enter your modified days, and check your cycle days. Secondary schools: Enter your bell schedule(s), enter your modified days, check your cycle days, check the periods, and notify the IT Department that you checked your track (by April 11). You will need to exit Zangle and log back in, in order for the permission changes to take effect. See p.3 of the New Year Init Handbook for further details about the tasks listed above. NOTE: This is to be used for your future year track only; you must contact Pupil Accounting regarding any track changes in the current year. Also, schools should not change any dates that IT has put into their calendar (year, month, term begin/end dates, holidays, and off-session days). These dates are given to IT by Pupil Accounting, SAA, and the Board of Education. Academic History Training ~ Postponed!  03/17/2008 - 09:53  The scheduled Academic History training that is to begin on March 24 through April 17, 2008 have been postponed. The IT Department has discovered additional configuration needs that need to be remedied prior to training and Go-Live. The changes are as follows: Academic History Go-Live: May 5, 2008 Training dates have been changed! If you have already been scheduled for training, you MUST re-schedule yourself and/or staff. You can view the new Academic History training sessions by clicking on the link provided. NOTE: The Academic History training sessions begin at number 13 (eg: AH-13). EXCEL and MAIL MERGE CLASSES - APRIL  03/13/2008 - 09:57  Excel and Mail Merge classes will be offered in the months of April and May. Excel & Mail Merge classes offered in May will be available for sign up the last week of April. To sign up for April classes, click the desired class(es) below. BEGINNING EXCEL ADVANCED EXCEL MAIL MERGE MASTER SCHEDULE BUILDER CLASSES - April & May  03/13/2008 - 09:27  People who are identified as a secondary master schedule builders at school sites can now sign up for the Master Schedule training sessions that are offered in April and May. To sign up, click on your desired course(s). MS – COURSE REQUESTS MS – INITIAL MS CONSTRUCTION MS – ERROR CHECKING MS– LOADING STUDENTS MST– FINALIZE the SCHEDULE - Theory MSTPD – THEORY PUBLICATION and DISSEMINATION - Theory SUBMIT REQUEST TO PILOT A COURSE  03/12/2008 - 14:44  SUBMIT REQUEST TO PILOT A COURSE by APRIL 11, 2008 to ICC Friday, April 11, 2008 is the last due date for submitting your Request to Pilot a Course to the Interdivisional Curriculum Committee. Please click the desired link. Request to Pilot a Course Results of Conducting a Pilot ICC Meeting Dates for 2008–09 How to run reports on your future students  03/10/2008 - 14:15  Now that New Year Init has run by the IT Department, your future students are available in Zangle. To run reports on your future students, use the district-created "For Next Year" queries, Enrollment Analysis Report, and Zangle predefined reports. Additionally, you can make use of Query Writer Views and dynamic groups to report on your future students. Please see Knowledgebase Article #802 (How to run reports on your future students) for directions.